Oxford, UK, 06 June 2007 – Data capture and conversion specialist GeODC has launched a new service to release decades worth of public authority records held on microfiche and other types of microform. The GeODC Microform Service will help councils improve services and meet government legislation for the online delivery of information. The service converts images and text stored on microform, including microfiche and aperture cards, into a digital format. The records are then made assessable via frontline information management systems such as GIS, CRM and online community portals.
Microform was a popular choice of archive media in the 1970’s and 1980’s. Using standard film technology to replicate essential records and plans, Local Authorities across the UK achieved significant reductions in the physical size of their document archives. Microform was also considered a stable and therefore safe medium and was at the time very cost effective. However, with technology playing an increasingly important role in the delivery and management of Council services, many Local Authorities are looking to convert analogue archives into a digital formats compatible with their existing back office systems and frontline service delivery software.
GeODC utilises the latest digital imaging hardware to scan from microform, Council documents and plans producing a raw digital reproduction of the original. Individual files are then saved as raw images, using the Council’s own indexing system and specified file format, for delivery to the Local Authority. Additional services include linking documents to the Council’s centralised address database (Local Land and Property Gazetteer), matching plans and maps to Ordnance Survey base mapping and extracting textual information from the processed files for use in back office systems.
“Every organisation has it’s own specific requirements,” said Craig Godwin, Managing Director of GeODC. “It is therefore essential that our specially trained team and designated project manager have the experience and expertise to understand and implement every aspect of the project methodology.” He continued, “We also ensure that our certified quality assurance procedures form an integral part of the work process.”
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